Refund Policy
Students who withdraw from college or drop a course without adding another are refunded tuition and room rent according to the full-time status on the following schedule:
- First calendar week, 75 percent of tuition
- Second calendar week, 50 percent of tuition
- Third calendar week, 25 percent of tuition
After the third calendar week there is no refund.
Meal ticket refunds are prorated on the number of weeks remaining in the semester. (Semesters based on 17 weeks.) Refunds are made only when a student has officially dropped a course or has officially withdrawn from school.
The refund policy of Copiah-Lincoln Community College with reference to veterans, veterans’ widows, or war orphans enrolled under chapter 34 or 35 in noncredit clock hours is on a pro rata basis for the number of weeks remaining in the semester. This is provided the proper withdrawal procedure is followed and refund is requested.
EXCEPTION: No refund for tuition and fees will be given to students who are accepted into programs that have a limited number of student slots and where acceptance into those slots is highly competitive. Those programs include:
- Associate Degree Nursing
- Medical Lab Technology
- Medical Radiologic Technology
- Practical Nursing
- Respiratory Care
SUMMER/CLIC SHORT TERM COURSES: No refund after the first-class meeting.
Privacy Act Policy
The Family Policy Compliance Office (of the U.S. Department of Education) has issued the following guidance concerning the use of directory information.
The following student information items cannot be designated or disclosed as directory information (under FERPA).
A student’s:
- GPA
- Grades
- Country of citizenship
- Race/Ethnicity
- Gender
- Social Security Number or other student identification number
Items that generally can be designated and disclosed as directory information (under FERPA) include:
A student’s:
- Name
- Degrees and awards received
- Address (local and permanent)
- Most recent previous institution attended
- Telephone number
- Participation in officially recognized activities/sports
- Date and place of birth
- Dates of attendance
- Major fields of study
- Email address
- Class schedule/roster
- Full- or part-time status
- Photograph
Note: The list of directory information items above is not prescriptive, i.e., institutions are not obligated to use any or all of the items indicated; the list simply identifies those items that are generally acceptable for directory information use. Institutions have discretionary authority to designate additional items for directory information use as long as the items are not considered harmful to the student and do not constitute an invasion of the student’s privacy, if disclosed (FERPA regulations, 34 CFR, Sections 99.31 and 99.37).
Questions about the use of directory information or other FERPA issues can be directed to the Family Policy Compliance Office by calling 202.260.3887, sending a fax to 202.260.9001, sending an email to FERPA@ed.gov, or visiting their website: www.ed.gov/offices/OM/fpco/index.html
Return of TIV Funds Policy
RETURN OF TITLE IV FUNDS
Federal regulations require the college to determine the earned and unearned portions of Federal Student aid (TIV grants and loans) as of the date the student ceased attendance based on the amount of time the student spent in attendance through a process called Return of Title IV Funds calculation. Title IV funds are awarded to a student under the assumption that the student will attend for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.
The following factors will be considered when calculating the Return of Title IV Funds:
The withdrawal date is based on the official withdrawal notice and the last date(s) of attendance reported by instructors in each course. In the case of an unofficial withdrawal, the withdrawal date will be determined based on the documented last date(s) of attendance in class reported by instructors.
The percentage of the term completed is determined by dividing the number of calendar days completed through the withdrawal date by the total number of calendar days in the term or payment period.
The amount of Title IV aid the student earned is determined by multiplying the percentage of the term completed by the total amount of Title IV aid disbursed (or could have been disbursed). If a student completes more than 60% of the term, the percentage of Title IV aid earned is assumed to be 100%.
The amount of Title IV aid the student did not earn is determined by subtracting the amount of Title IV aid earned from the amount of Title IV aid disbursed.
If a student received more Title IV aid than he or she earned, the student must repay unearned funds to Title IV programs in the following order:
- Federal Unsubsidized Direct Loan
- Federal Subsidized Direct Loan
- Federal Direct PLUS Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (SEOG)
Students will be notified in writing of any unearned funds, which he or she must repay. Overpayments may be reported to the Department of Education and the student must satisfy payment arrangements with the Department to re-establish eligibility for Federal student aid.
